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Wheel Options Campaign FAQs Link to ETC/Employee Toolkit

General Campaign Facts

Q. Who sponsors the Wheel Options campaign?

The Wheel Options promotion is held by the Washington State Ridesharing Organization (WSRO), a non-profit organization for individuals dedicated to encouraging policy makers, employers, and commuters to support the use of alternative transportation modes to reduce air pollution, traffic congestion, and energy consumption throughout Washington State and the Northwest. More information on WSRO can be found at www.wsro.net.

Q. What is the purpose of the Wheel Options campaigns?

The purpose of the Wheel Options campaign is to reward commuters who are currently using an alternative to drive-alone commuting, entice previous commuters back into their non-drive alone habits, and encourage new users of alternative commutes. It is our belief that commuters sometimes need encouragement to start using an alternative to drive-alone commuting, as well as reinforce that their use of a high-occupancy or non-motorized commute modes matters in the overall health of our transportation system in Washington State.

Q. What are the prize eligibility requirements?

To be eligible for a Wheel Options prize drawing, participants must:

  • be 18 years or older and work or live in Washington,
  • commute to a paid or volunteer job at a workplace other than a home,
  • eliminate at least six drive-alone days to and from work during the one-month campaign, and
  • commute by walking, bicycling, driving or riding in a carpool or vanpool, riding a bus or train, walking or bicycling onto a ferry, teleworking (working from home through the arrangements of an employer) or compressing your work schedule (working more hours per day but fewer days per week so that a trip into work is eliminated).
  • For the additional ‘extra-adventurous’ prize in 2015, participants must eliminate and track twelve (12) or more drive-alone days to and from work during the one-month campaign to qualify.
  • Also new this year, an added bonus, everyone who tracks 20 trips of walking will be automatically entered into the Walktober drawing courtesy of Feet First – 20 walking trips gets you a coveted Feet First t-shirt!

Q. Do I need to use Facebook to be eligible for the prizes?

No.  You do not need to “like” Wheel Options on Facebook to qualify for the Grand Prize or $50 gift cards.  However, there are additional gift cards for participants that would like to participate in the Facebook element of the promotion – those folks need to ‘like’ the Wheel Options Facebook page and submit a prize drawing entry (starting October 1, 2015) via the same Facebook site – prize entry link is under the ‘Promos’ tab.

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How do I enter to win the grand prize and other great prizes?

Q. How do I sign-up to calendar trips and qualify to win?

  1. If you have an account with RideshareOnline.com (RSO) or participated in Wheel Options last year, click “log in” and use your RSO registration information to sign in.  Otherwise, click “sign-up” and complete your registration.
  2. Once you are registered, click “Calendar” on the navigation bar.
  3. Click on your mode of travel on the left of the calendar.
  4. Confirm your trip details.
  5. Click on the days you traveled by that particular commute mode.
  6. Complete and track just six days of a Wheel Options commute mode and that’s it! You are automatically entered into the grand prize and other prize drawings.
  7. Can’t remember your password? Use the forgot your password link and the system will prompt you to enter your email address and a question associated with your account to email it to you. Still can’t log in or need your password reset? email Rideshare@rideshareonline.com for help.

Q. I ride my bike to the park & ride to catch my bus to work.  Can I track multiple commute modes on the calendar?

Yes!  When you click on the mode of travel and verify the details of your commute, you can change the “to” and the “from” for your trip.  If you need to add a destination such as a Park & Ride or a different worksite, simply select “Add Address” from the drop-down menu when you confirm your trip.  Once you add the first leg of your trip, click on the second mode that you used, confirm the trip details and click on the same day.

Q. Do I have to record my commuting behavior all at one time or can I use the entry form more than once?

You can track your commute daily, weekly or all at once the end of the campaign.  We recommend weekly.  Be sure to note that you can only calendar 28 days in the past.  So if you wait until October 31 to track your commute, the earliest day you can record a trips in the calendar would be October 4.

Q. What is the deadline for entering my electronic entry?

All electronic entries are due from participants by Thursday, November 5, 2015.

Q. Our worksite uses paper entry forms, when must I turn in my paper entry?

Paper entries are handled differently at different worksites. Contact your worksite’s Employee Transportation Coordinator to find out your worksite’s deadline.

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How do I record certain types of transportation modes?

Q. What if I am driving a hybrid vehicle?

If there is more than one person in the car for the commute, then the hybrid vehicle may count as a carpool.  Driving alone in a hybrid vehicle may reduce fuel usage and emissions, but does not reduce traffic congestion. Therefore, WSRO does not make hybrid use alone eligible for the prize drawing.

Q. Why are motorcycles not included as an alternative mode?

There are a number of reasons for this. First, one of the points of the campaign is to show options that allow for ridesharing.  A motorcycle can qualify as a carpool if more than one person is riding the same cycle.

A second goal of the campaign is to encourage commuting methods that increase roadway capacity.  Even given the relative size of a motorcycle to a car, there is still an issue of the number of vehicles using our state’s roadways. We believe that the best way to encourage people to use fewer vehicles overall is to encourage methods that promote personal or community connections, such as carpooling, biking, or riding the bus or train.

Third, the Wheel Options promotion has been created in large part to support Commute Trip Reduction (CTR) Efficiency Act affected employers and worksites and so the Wheel Options eligibility guidelines and definitions mirror those of the CTR Act. The CTR views a motorcycle as a single-occupant vehicle unless it is transporting more than one person; then it is viewed as a carpool.

Q. What if I use a scooter to get to work?

Power-assisted bicycles qualify as a bicycle towards this prize drawing.  Motorized scooters of any type, whether meeting license requirements or not, count towards the campaign only when more than one person is sharing the commute, for the same reasons as listed above for motorcycles.

Q. Are there other types of foot-powered commuting that are eligible under the “walking” category?

Yes, as long as it is a method of transportation where the foot is in contact with the ground, it is eligible in the “walking” category.  This would therefore include skateboards, jogging, rollerblading, and non-motorized scooters.

Q. How do I record my commuting behavior when I have an alternative working schedule?

There is an option on the calendar for “Telework” for when you work from home and do not make a trip into your worksite on that day. There is also an option for “Compressed Work Day.”  Use this option on your flex day off to indicate the commute was not taken.

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How do I enter to win the prizes associated with the Wheel Options Facebook promotion?

Q. What do I need to do qualify for the Facebook prize drawing?

Easy! If you live or work in Washington State, make sure to ‘like’ the Wheel Options Facebook page by the time of the drawings and make sure you submit a prize drawing entry via the same site.

Q. Is Facebook, Inc. involved with the Wheel Options promotion?

No. We’re promoting Wheel Options via Facebook, but conducting the prize drawings through a third-party application in order to comply with Facebook policies.

Q. Why am I required to provide my email address and date of birth for the Facebook prize drawing?

We need your email so that we can contact you should you be a prize drawing winner. We need your date of birth to confirm that you are eligible for a prize.

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 Prize Descriptions

Q. What is included in the Grand Prize?

The grand prize winner will get to choose their own adventure. They will receive a $2,000 travel voucher and a pre-paid $500 MasterCard Rewards Card for travel expenses.

Q. What is included in the ‘Extra-Adventurous’ Prize?

The winner of this prize will receive a $400 travel voucher and a pre-paid $100 MasterCard Rewards Card for travel expenses to choose an adventure of their choosing.

Q. What are the Facebook promotional prizes?

Each week there will be gift card winners. Winners will be posted on our Facebook page and will be notified by Wheel Options.

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General Prize Drawing Questions

Q. How do I claim my prize if I am a winner?

Your jurisdiction representative will contact your employee transportation coordinator to arrange for the delivery of your prize. If you do not have an employee transportation coordinator, then your jurisdiction representative will contact you directly.

Q. Are there any tax consequences for being a prize winner?

WSRO will comply with the IRS reporting requirements for prize winners. According to IRS instructions, a Form 1099-MISC is required for any person receiving $600 and over in prizes and awards. For those prizes where there is an issue of what the actual worth of the prize is, the IRS regulations defining the fair market value of a prize will determine whether or not a 1099-MISC is filed. Recipients of prizes qualifying for a 1099-MISC must agree to provide the information necessary for the 1099-MISC in order to receive their prize; they should expect to receive their forms in time to file their appropriate tax returns. For prizes worth less than $600, it is the recipient’s responsibility to comply with all relevant IRS income reporting guidelines.

Q. If I’ve previously won a prize, am I eligible for this drawing as well?

Yes. There are no restrictions on winners from previous campaigns registering and winning prizes in this campaign, provided they meet the eligibility requirements listed above.

Q. Do any of the sponsors receive my contact information? Will WSRO use my information for any other purpose?

Absolutely not. WSRO will not sell, distribute, or otherwise disseminate your information to any third party. Information given by participants, both contact information and commuting information, will be kept confidential.

Q. When is the prize drawing?

The prize drawing will be held after November 6 and we expect to have winners names be posted to the website by November 20, 2015.

Q. I was on vacation and therefore did not commute. Can I still enter?

No. However, if you were on vacation for only part of the contest period, your commute is eligible for the time period that you were working.

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