Past Promotion ETC Toolkit

Wheel Options Toolkit for Success!

 


Past Promotion ETC Toolkits

employeeetctoolkitsizzlinsummer

Heat up July with Sizzlin’ Summer Around the Sound!

Dear Employee Transportation Coordinator,

We know summer is a time for fun, family time and adventures, so why not bring the excitement to the workplace with Sizzlin’ Summer Around the Sound?

Get out there and get rewarded! Take advantage of our beautiful weather to try out a new way of getting around town. Whether it is to work, school or to the store, using a smart commute option can win participants in King, Snohomish and Pierce County great prizes, including a $1,500 Clipper Vacation.

Log your smart commute days at RideshareOnline.com during the month of July using any eligible mode listed below.  Participants who log 6 or more days will be entered to win prizes guaranteed to get them outdoors this summer! Go the extra mile and log 12 or more days and be eligible for the drawing to win the grand prize!

Employer & Employee Transportation Coordinator Best Practices

Wheel Options is a great opportunity to promote alternative transportation modes to your employees and an effective way to meet your employer commute trip reduction program goals. Read on for exciting details and ideas on how to successfully administer a Wheel Options campaign!

Prizes

  • Participants who log six eligible non-drive alone days recorded in the calendar on RideshareOnline.com will be entered to win over 75 prizes, including gift cards, that will have them enjoying the beautiful Pacific Northwest.
  • Plus, if participants log 12 or more days in July, they will be entered to win a $1,500 Clipper Vacation or a $1,000 Summer Getaway (one winner from each county). How’s that for a Sizzlin’ Summer?

Modes

Sizzlin’ Summer Around the Sound eligible modes include carpool, vanpool, bus, train, light rail, streetcar, bicycle, walk, working from home or a compressed work schedule (e.g., four, 10-hour shifts in a week). Wheel Option also honors all trips made during the month of July, so participants can log their trips to the game, the store, or anywhere else they use a smart commute option.

Two Easy Ways to Enter

  1. Employees may record their trip days at RideshareOnline.com or participating partner site) starting July 1, 2016. The deadline for recording trips is Monday, August 8, 2016.
  2. ETC’s who accept paper entry forms must enter data into the online calendar on behalf of their employee(s). We recommend entering their commutes every week or two as you can only retroactively enter trips for 28 days online. The deadline to enter paper-form data is Monday, August 8 , 2016; you will want to give employees using the form an earlier deadline to turn the forms into you so you will have ample time to input the data

Your Tools
This toolkit includes all the things you’ll need to run a successful Sizzlin’ Summer Around the Sound campaign!

  • A tutorial on how to run a Sizzlin’ Summer campaign.
  • The prize list.
  • Sample communications. Customize to fit your worksite; highlighted portions need customization.
  • A paper copy of the entry form.
  • Instructions and best practices for setting up and managing an employer network on www.WheelOptions.org (this is the same incentive management system as www.RideshareOnline.com and other partner sites).

Promote Sizzlin’ Summer

Plan Your Campaign as Soon as Possible

  • Review this toolkit.
  • Set up or update your employer network on the Wheel Options administrative site.
  • Select the activities and messages you will use and tailor them to fit your company or organization.
  • Encourage employees to “like” Wheel Options on Facebook and Twitter, as there will be additional prizes and information over these social networks for Sizzlin’ Summer.
  • Ask management for their support and a modest budget to help support your campaign. If your employer can’t provide prizes, just recognizing the efforts of those who participate or those who qualify for the grand prize can be gratifying for employees. Please remember that not all prizes need to be elaborate – a company mug or sweatshirt are also great prizes to give away…or even lunch or coffee with an executive (or the ETC!)

Notify Your Employees

  • Display Sizzlin’ Summer posters on message boards, in break rooms and in other common areas. Do you have a digital display at your work? If so, ask if you can get information posted.
  • Include some or all of the sample messages in company communications. Be sure to tailor all messages to fit your worksite(s).
  • Use some of the suggestions found in the “Additional Ideas” section of this toolkit to generate extra interest in your campaign.

Have Your Employees Enter to Win

  • Online: Employees must register for an account and log eligible commutes at RideshareOnline.com or participating partner site. Their smart commute days will begin counting toward prizes beginning July 1, 2016The more days they commute, the closer they are to the grand prize! All data must be entered by participants by August 8, 2016.
  • Paper: If your worksite uses paper calendars, all data must be entered by ETCs in by August 8, 2016.

Follow up with Employees

  • Thank employees for sharing and saving rides and for participating.
  • Communicate your internal results. Let everyone know how many people participated, who won your worksite prizes (if applicable) and how much pollution was prevented during the campaign.
  • Optional: Hold your own worksite prize drawing(s). This can be as easy as a drawing for a handful of employer gifts (t-shirts, cups, giveaways) or more elaborate such as a gift basket or tickets to a sporting event or concert.

Announce the Results of the Statewide Prize Drawing

Sizzlin’ Summer Regional Prize List

Prizes

Log 6 or more days and participants will be entered to win prizes that capture the beauty and fun of the Pacific Northwest. Prizes include, but are not limited to Discovery Passes, National Park Passes and summer sports outings.

For those who go the extra mile this summer…

  • Log 12 or more days of alternative mode trip days for the chance to win a $1000 gift card for a Summer Getaway or a $1,500 Clipper Vacation.

<Add your own custom prizes here>

Employee Emails

Use and amend some or all of the email messages suggested below to maximize your company’s Sizzlin’ Summer participation.

(For the week of June 13)

Kickoff Summer with Sizzlin’ Summer Around the Sound!

What’s better than summer in the Pacific Northwest? Summer in the Pacific Northwest PLUS great prizes that are guaranteed to get your outdoor senses tingling!

This July, Sizzlin Summer Around the Sound encourages commuters in King, Snohomish and Pierce Counties to use transit, carpool, vanpool, walk, bike, telecommute or compressed workweek instead of driving alone.

5 reasons to ditch some of your drive-alone trips

  • Great exercise
  • Why not start your day by walking or biking to work? The fresh air will be a great way to wake up for all those morning meetings. If you live too far to only bike or walk, trying pairing them with transit!
  • Meet new people
  • Driving alone sure does get boring, doesn’t it? Visit RideshareOnline.com or participating partner site to find a carpool buddy or join an existing vanpool and find a new friend and a new commute.
  • Save money
  • Don’t you just hate taking your car in for an oil change and ending up with more problems than you thought? Save tons of money and maintenance on your car by opting for a better way to get around.
  • Better use of your time
  • Your car may (sometimes) be a quicker mode of travel, but it’s very dangerous to sleep, check emails, text or catch up on your favorite shows with two hands on the wheel at all times. The good news is that in a carpool, vanpool or on the bus, you can do all of those things, free of danger.
  • Spend more time at home this summer <Enter workplace prize drawing information here>We encourage all of our employees to participate in this brand new campaign! If you have any questions about Sizzlin’ Summer Around the Sound or smart commute options, please contact me, <ETC Name>, your Employee Transportation Coordinator at <ETC phone and email>
  • Now that you’re convinced to try a new smart commute option, remember to log all trips at RideshareOnline.com or participating partner site to be entered to win the great outdoor adventure prizes! For more information, visit WheelOptions.org.
  • Have you thought about asking your supervisor about telecommuting or a compressed workweek? This would give you more time in your pajamas and less time stuck in traffic. Plus, both are considered a smart commute option!

(For the week of Jul 4)

Goodbye Fireworks, Hello Sizzlin’ Summer

Sizzlin’ Summer Around the Sound is officially here! This brand new campaign encourages those who live or work in King, Snohomish and Pierce County to explore a different way to get around rather than driving alone to work, the store or any other place you may travel.

Exploring a smart commute option can better your commute and could win you an outdoor adventure to remember this summer! Participants who log 6 or more days will be eligible to win concert tickets, gift cards, National Park passes and more. One winner from each county will also win a $1,000 Summer Getaway of their choice.

 

Go the extra mile and log 12 or more trips at RideshareOnline.com and you will be entered for the $1,500 grand prize for a Clipper Vacation!

 

Myth or Fact:

Smart Commute Options

 

  1. “I don’t have time to ride the bus”
  2. MYTH: While it’s true that riding the bus may take longer than driving alone, you’re able to use your time waiting and riding to do all sorts of activities like sleep, check emails or catch up on your favorite show. Plus, the bus rides in the carpool lanes so you can miss all of the traffic.
  3. “I have errands to run after work. I need my car!”
  4. MYTH: Everyone has errands, we understand! Trying a different commute option doesn’t mean doing it every day. Try taking a smart commute option a couple of times a week and schedule errands and appointments on days you have your car. Easy-peasy!
  5. No bus line = no options
  6. MYTH: How far is the nearest bus line? Would it be possible to utilize two modes to get to work? (i.e. ride your bike to the bus and then bus to work). If not, check out RideshareOnline.com to see if there are carpools or vanpools forming in your area. Remember to check out your nearest park-and-ride to get you closer to transit.
  7. Seeking a different commute options could result in prizes
  8.  
  9. FACT: Who doesn’t love prizes? Trying a different commute option, even just six days a month, could win you big prizes like tickets and park passes! Plus, there are four Wheel Options campaigns this year, giving you plenty of chances to win BIG prizes.

<Enter workplace prize drawing information here>

Remember to log all trips at RideshareOnline.com to be entered to win prizes that’ll get your adventure senses tingling! For more information, visit WheelOptions.org.

We encourage all of our employees to participate in Sizzlin’ Summer! If you have any questions about this campaign or smart commute options, please contact me, <ETC Name>, your Employee Transportation Coordinator at <ETC phone and email>

(For the week of Jul 11)

Sizzlin’ Summer: Treat yourself to a vacation—on us.  

Don’t worry—there’s still plenty of time to get your days in for Sizzlin’ Summer Around the Sound! Log at least six days this July at RideshareOnline.com and you’ll be entered to win outdoor prizes that’ll get you out and about the beautiful Pacific Northwest. Go the extra mile and log 12 days to get entered into the grand prize drawing!

Prizes include:

Grand Prizes: (12+ days logged)

$1,500 Clipper Vacation

$1,000 Summer Getaway

Other Great Prizes (6+ days logged):

Summer Sports Outing

Weekend Road Trip

Discovery Passes

National Parks Annual Passes

Outdoor Summer Concerts

<Enter workplace prize drawing information here>

Remember to log all trips at RideshareOnline.com to be entered to win the Sizzlin’ Summer prizes! Who wouldn’t want to relax on a Clipper Vacation? For more information, visit WheelOptions.org.

If you have any questions about this campaign or smart commute options, please contact me, <ETC Name>, your Employee Transportation Coordinator at <ETC phone and email>.

(For the week of Jul 18)

Sizzlin’ Summer: Try something new, be rewarded.

Sizzlin’ Summer Participants—

Time is ticking away but you still have plenty of time to use a smart commute option this July!  Imagine all of the thrilling outdoor activities you can win after logging six days at RideShareOnline.com…

  • Summer Sports Outing
  • Weekend Road Trip
  • Discovery Passes
  • National Parks Annual Passes
  • Outdoor Summer Concerts

Plus, if you’re aiming for 12 days logged, you’re eligible for the $1,500 Clipper Vacation or $1000 Summer Getaway prize!

<Enter workplace prize drawing information here>

Remember to log all trips at RideshareOnline.com to be entered to win the Sizzlin’ Summer prizes! There’s less than two weeks left, so don’t miss your opportunity for a summer to remember.  For more information, visit WheelOptions.org.

If you have any questions about this campaign or smart commute options, please contact me, <ETC Name>, your Employee Transportation Coordinator at <ETC phone and email>.

(For the week of Jul 25)

Sizzlin’ Summer: The last week is heating up fast!

Sizzlin’ Summer Around the Sound is scorching! The last week of the campaign is here. How many smart commute days have you logged?

Even if you already use a smart commute option and log your trips, why not try a different smart commute option to refresh your trip? Check out these suggestions that’ll end Sizzlin’ Summer on a high note:

  • Combine bike and bus
  • These brisk mornings are perfect for a bike ride. While most may live too far to bike from home to work, all buses are equipped with bike racks, making it the perfect multi-modal commute.
  • Stay home and work
  • With supervisor permission, stay home and work in your pajamas for a day. Even better, try to find a sunny spot outside (that has Wi-Fi, of course)
  • Carpool or take the Sounder Train to a game Whatever mode you chose, Wheel Options thanks everyone who is doing their part to reduce traffic congestion and better the environment!
  • Parking at Safeco or CenturyLink can be pricy. Carpooling or taking the train will reduce traffic congestion and save you money!

<Enter workplace prize drawing information here>

Remember to log all trips at RideshareOnline.com to be entered to win the Sizzlin’ Summer prizes! All trips must be logged by August 8, 2016.  For more information, visit WheelOptions.org.

If you have any questions about this campaign or smart commute options, please contact me, <ETC Name>, your Employee Transportation Coordinator at <ETC phone and email>.

(For the week of Aug 1)

Sizzlin’ Summer: Log your days for the trip of a lifetime

The sun has set on Sizzlin’ Summer Around the Sound! Thank you to everyone who participated in this brand new campaign.

Did you find a new way of commuting? We would love to hear what commute options you chose and why.

Don’t forget, <Enter workplace prize drawing information here>. The drawing will take place on <Enter date>.

All trips must be logged at RideshareOnline.com by August 8, 2016 to be eligible for prizes. For more information, visit WheelOptions.org.

If you have any questions about future campaigns or smart commute options, please contact me, <ETC Name>, your Employee Transportation Coordinator at <ETC phone and email>.

(For the week of Aug 8)

Sizzlin’ Summer: Winners have been announced

Sizzlin’ Summer Around the Sound was a success! Thank you to everyone who participated in this brand new campaign. Check out the winners below!

<Insert Winners>

For our worksite drawing, <Enter workplace prize drawing information here>.

Interested in future campaigns, finding a carpool or vanpool, or smart commute options? Visit RideshareOnline.com for more information or contact me, your Employee Transportation Coordinator at <ETC phone and email>.

Additional Ideas on how to Promote Sizzlin’ Summer

Use and amend all or some of the below suggested promotional ideas to maximize your company’s participation in Sizzlin’ Summer.

Campaign Kickoff

  • Get everyone’s attention on the first day of the campaign.
  • Using plain white paper, cover the main entrances of your worksite early on the morning of the first day of the Sizzlin’ Summer campaign to create a high contrast backdrop for Sizzlin’ Summer posters. Post pictures of Sizzlin’ Summer participants on the white wall.
  • Greet employees as they enter the building for work with coffee and muffins.
  • Hand out Sizzlin’ Summer and commuting materials.

“Carpool Day” Promotion

  • Designate a day during Sizzlin’ Summer as “Carpool Day” for your company.
  • Remind your employees the week before and encourage them to sign up at www.RideshareOnline.com or participating partner site to find a partner.
  • Offer special incentives and prizes for anyone who carpools on “Carpool Day.”
  • Have a “Love Your Commute” themed special breakfast or lunch ready for your commuters.
  • Hold a contest for the most creative carpool.

Scavenger Hunt

  • Get everyone involved in the campaign.
  • Purchase small prizes – use fun, summer prizes the office can enjoy – such as bubbles to brighten up the outdoors!
  •  Each day of the Sizzlin Summer campaign, hide one of the prizes somewhere at your worksite.Easy, Low-cost and No-Cost Promotions
  • Raffle a breakfast or lunch with the CEO to participants.
  • Hold a cookbook recipe contest. Ask employees to submit their favorite Sizzlin’ Summer recipes. Compile the recipes into a cookbook and provide book copies as prizes.

employeeetctoolkit
Rock Your Ride Challenge

RYRGraphic1
Dear Employee Transportation Coordinator,

Your employees can show the region which mode is king with the Rock Your Ride challenge coming this April! Commuters have the chance to be a rock star and compete against other smart travelers to see whose mode tops the charts. If they log at least 15 trips from April 1-30 using transit, rideshare or any other non-motorized option, they could win up to $250. (via a random drawing of all qualified rockers!)

Commuters who log 30 trips during April could be crowned the top rocker in their ride and win $1,000! (via a random drawing of all qualified rockers!)

RYRGraphic2
This campaign theme is “Rock Your Ride”, meaning that participants will be broken down into three categories: Transit (Bus, Sounder, Link, Streetcar), Rideshare (Carpool, Vanpool) and any other non-motorized option (Walking, Biking, Compressed Work Week, Telecommute). The goal is for each participant to log their trips at RideshareOnline.com and become the top commuter in their respective category. Wheel Options is allowing all types of trips, not just the commute, to count toward the campaign.  So encourage your employees to hop on the bus to library, ride their bike to coffee shop or carpool with the neighbors to the game. Read on for exciting details and ideas on how to successfully administer this brand new campaign!

Follow along on Facebook

Keep up with the campaign by following Wheel Options on Facebook. There will additional content available to keep you updated on the campaign so you can see which mode is ruling the region.

Rock Your Ride Modes

Eligible modes include carpool, vanpool, bus, train, light rail, streetcar, bicycle, walk, working from home or a compressed work schedule (e.g., four, 10-hour shifts in a week).
mode challenge breakdown
– Transit: 
Bus, commuter rail, light rail, walk-on ferry, streetcar
Rideshare: Carpool, vanpool
Non-Motorized: Bike, walk, telework, compressed work week

Ways to Enter

Record your trips at WheelOptions.org, PierceTrips.com, or any other RideshareOnline.com local network or partner site, starting April 1. The deadline for recording trips is Monday, May 9, 2016. These partner sites may be On The Move BellevueKirkland Green Trip, , Curb The CongestionGo RedmondIssaquah Salmon Friendly Trips , Community In Motion or a host of others you may already be registered in.  The deadline for recording trips is Monday, May 9, 2016. Please talk to your Employee Transportation Coordinator about paper calendar forms if available.

Prizes
RYRGraphic3

Have a great Rock Your Ride Campaign!

Employee emails – four weeks of fun

(Week of March 28, 2016)

Commuters, Are You Ready to Rock?

Commuters…Get ready to rock.

This April, “Rock Your Ride” means that participants will be broken down into three categories: Transit (Bus, Sounder, Link), Rideshare (Carpool, Vanpool) and any other non-motorized option (Walking, Biking, Compressed Work Week, Telecommute)!

The goal is for each participant to log their trips at RideshareOnline.com and become the top commuter in their perspective category. Wheel Options is allowing all types of trips, not just the commute trips to work, to count toward the campaign!

From April 1-30, commuters who log 15 trips will be eligible to win up to $250 while the extra competitive commuters who log 30 or more trips will be entered to win a whopping $1000!

Each day logged in the calendar on RideshareOnline.com will bring your mode category closer to being the top mode in King, Snohomish and Pierce County.

For more information, visit WheelOptions.org.

Your Wheel Options Around the Sound Team

You’re receiving this message because you have participated or are participating in one of a handful of partner programs that reward you for saving and sharing rides!  Wheel OptionsRideshareOnline.comCommute SeattleCommunity In MotionOn The Move Bellevue, Kirkland Green Trip, Curb The Congestion, Go Redmond, Issaquah Salmon Friendly Trips or because you live or work in King, Snohomish or Pierce counties. Feel free to keep logging into your local network; we’re all connected as part of one larger community!

(Week of April 4, 2016)

Rock and Roll Your Way to $1,000

Grab your helmets, fill your vanpool and load your bus passes—the 2016 Rock Your Ride Challenge has officially begun!

Whether you’re using transit, rideshare or a non-motorized commute option, your logged trips in April will enter you to win BIG prizes. Participants who log at least 15 trips within their mode category will be eligible to win up to $250. The extra ambitious commuters who log 30 or more trips will be entered to win the ultimate prize of $1,000!

Each of the three mode categories will have over 30 winners, so choose your mode this month and log each trip at RideshareOnline.com.

Show the King, Snohomish and Pierce Counties which ride is the top rocker! For more information, visit WheelOptions.org.

(Week of April 18, 2016)

Is Your Ride the King of the Region?

Commuters—

Think your ride is the best around? Go your way and you could win and grand this April with the Rock Your Ride Challenge.

Compete against other smart commuters to see whose mode tops the charts. Log at least 15 trips this month using transit, rideshare or any non-motorized option and you could win up to $250! There will be over 30 winners in each prize category.

Plus, for the extra competitive commuters, log at least 30 trips this April and you could be crowned the TOP rocker in your ride and win $1000!

Show King, Snohomish and Pierce Counties which mode rules the region. Log your trips at RideshareOnline.com to be counted.

For more information, visit WheelOptions.org.

Your Wheel Options Around the Sound Team

(Week of April 25, 2016)

Thank You Participants for Rocking (and Rolling!)

Rock Your Ride is officially over! Thank you to all of the commuters who logged their trips at RideshareOnline.com. If you discovered a new or better way of commuting to work, I would love to hear from you!

Everyone who tracked their April smart commute days on RideshareOnline.com brought their chosen mode closer to being the top mode in the region and will be entered in our company drawing for <prizes offered by your company>.

Those who logged 30 trips or more in April will be entered into a regional-wide drawing to win $1000! Winners will be notified.

Stay in touch with Wheel Options on Facebook.

Wheel Options — your trip, your way.

 

What is Wheel Options Around the Sound?

The Wheel Options promotion is held by the Washington State Ridesharing Organization (WSRO), a non-profit organization for individuals dedicated to encouraging policy makers, employers, and commuters to support the use of alternative transportation modes to reduce air pollution, traffic congestion, and energy consumption throughout Washington State and the Northwest.

In 2014, WSRO in partnership with King County Metro and WSDOT received Congestion Mitigation and Air Quality (CMAQ) grant funding from the Puget Sound Regional Council to conduct a regional rideshare promotions within the PSRC’s three-county boundary (Snohomish, King and Pierce).  These Wheel Options Around the Sound promotions will be occurring in February, April and July of 2016 and 2017.


Wheel Options Days for Donations

Days for Donation ETC Toolkit – February 2016

Get ready to go green and give back!

Dear Employee Transportation Coordinator,
Days for Donation is a great opportunity to promote alternative transportation modes to your employees and an effective way to meet your employer commute trip reduction program goals.

Read on for exciting details and ideas on how to successfully administer this brand new campaign!

Give Back to Your Community!

Start 2016 off right by turning your smart commute days into donations that benefit your community. This campaign theme is all about giving back. Whether it be by bicycling, walking, taking transit, vanpooling, carpooling, telecommuting or compressing work weeks, your employees will not only be saving time, money and stress—but collectively logging 150,000 non-drive alone days using any mode will result in a $25,000 donation to local charities including United Way of Snohomish County, United Way of Pierce County and Northwest Harvest.

Giving back feels good, so Wheel Options is allowing all types of trips, not just the commute, to count toward the campaign.  So encourage your employees to hop on the bus to library, ride their bike to coffee shop or carpool with the neighbors to the game.

Prizes

  • Each eligible non-drive alone day recorded in the calendar on com will be counted toward the goal of 150,000 days logged during the month of February. Which will be given back to the community as a $25,000 donation.
  • Plus, fifteen participants that log at least 12 days during the month of February will earn the chance to have a donation of $200 made in their name to the charity of their choice!

Days for Donation Modes

Days for Donation eligible modes include carpool, vanpool, bus, train, light rail, streetcar, bicycle, walk, working from home or a compressed work schedule (e.g., four, 10-hour shifts in a week).

Two Easy Ways to Enter

  1. Employees may record their trip days at com starting Feb 1. The deadline for recording trips is Monday, March 7, 2016.
  2. Alternatively, employees may record trip days on paper Days for Donation entry forms (included in this packet). If using the paper calendar form, ETCs must enter data into the online calendar on behalf of your employee(s). We recommend entering their commutes every week or two as you can only retroactively enter trips for 28 days online. The deadline to enter paper-form data is Monday, March 7, 2016; you will want to give employees using the form an earlier deadline to turn the forms into you so you will have ample time to input the data.

Your Tools
This toolkit includes all the things you’ll need to run a successful Days for Donation campaign!

  • A tutorial on how to run a Days for Donation campaign.
  • The prize list.
  • Sample communications. Customize to fit your worksite; highlighted portions need customization.
  • A paper copy of the entry form.
  • Instructions and best practices for setting up and managing an employer network on WheelOptions.org (this is the same incentive management system as www.RideshareOnline.com and other partner sites).

Promote Days for Donation

Plan Your Campaign as Soon as Possible

  • Review this toolkit.
  • Set up or update your employer network on the Days for Donation administrative site.
  • Select the activities and messages you will use and tailor them to fit your company.
  • Encourage employees to “like” Days for Donation on Facebook, and follow Days for Donation on Twitter, as there will be additional prizes and information over these social networks.
  • Ask management for their support and a modest budget to help support your campaign. If your employer can’t provide prizes, just recognizing the efforts of those who participate or those who qualify for the $200 donation to the charity of their choice can be gratifying for employees. Please remember that not all prizes need to be elaborate – a company mug or sweatshirt are also great prizes to give away…or even lunch or coffee with an executive (or the ETC!)

Notify Your Employees

  • Display Days for Donation posters on message boards, in break rooms and in other common areas. Do you have a digital display at your work? If so, ask if you can get information posted.
  • Include some or all of the sample messages in company communications. Be sure to tailor all messages to fit your worksite(s).
  • Use some of the suggestions found in the “Additional Ideas” section of this toolkit to generate extra interest in your campaign.

Have Your Employees Enter to Win

  • Online: Employees must sign up and log eligible commutes at com. Trip days will start counting toward the 150,000 day goal beginning Feb.1, 2016. The more days they commute, the closer the community will get to the goal.
  • Paper: Having employees enter their own information online is the fastest and easiest way; however, we understand there are employees without set worksites or computers. In these cases you will need to provide them paper entry forms to fill out which you will collect and enter. You will enter your employees’ trip data using the proxy entry tool on com. We recommend collecting and entering the paper calendars every week, as you are only able to retroactively enter commutes going back 28 days. All data must be entered in by March 7, so we suggest setting a turn-in-date of March 4 (or earlier) for the paper forms so you will have time to enter in your employees’ commute data.

Follow up with Employees

  • Thank employees for sharing and saving rides and for participating.
  • Communicate your internal results. Let everyone know how many people participated, who won your worksite prizes (if applicable) and how much pollution was prevented during the campaign.
  • Optional: Hold your own worksite prize drawing(s). This can be as easy as a drawing for a handful of employer gifts (t-shirts, cups, giveaways) or more elaborate such as a gift basket or tickets to a sporting event or concert.

Announce the Results of the Statewide Prize Drawing

Days for Donation Regional Prize List

Grand Prize 150,000 non-drive alone days is $25,000 to local charities

Join the community in reaching 150,000 non-drive alone days! Each day will get King, Pierce and Snohomish County closer to their goal of $25,000 raised for Northwest Harvest-King County, United Way of Pierce County and United Way of Snohomish County.

For those who feel extra generous…

  • Log 12 or more days of alternative mode trip days to win the chance to have a $200 donation made in your name to the charity of your choice.

 <Add your own custom prizes here>

Employee Emails

Use and amend some or all of the email messages suggested below to maximize your company’s Days for Donation participation.

(For week Jan. 22) This February, your smart commute trip days matter even more!

You rode, you logged and you conquered during Wheel Options, now this February it’s time to try or continue a smart commute option—all for your community!

Go green and give back this February during Wheel Options’ Days for Donation campaign. Ride transit, take the Sounder train, cycle, walk, carpool, vanpool, compress your schedule or telecommute and your logged non-drive alone days will not only save you time, money and the environment –  but will also be helping those in need around your community.

Each day logged in the calendar on RideshareOnline.com will bring the community closer to our regional goal of 150,000 days of driving less and $25,000 donated to local charities in King, Pierce and Snohomish Counties.

The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice.

Get ready, Days for Donation is on its way in February! For more information, visit WheelOptions.org.

(For the week of Jan. 25) The time is almost here! Days for Donation is on the horizon…

Are you ready? This February, your smart commute days will not only positively affect your bank account and the environment, but the vibrant community around you!

If King, Pierce and Snohomish County collectively reach the goal 150,000 less drive-alone days during the month of February, $25,000 will be donated to local charities. Riding transit, cycling, walking, carpooling, vanpooling, compressing your schedule or telecommuting will get the community one step (or ride!) closer to the goal.

<Company Name>
encourages our employees to discover new and environmentally friendly ways of getting to work. If you’d like help exploring your commute options, contact me – your employee transportation coordinator – at <phone number> or <e-mail address>. I can help you find a transit route, carpool partner or an existing vanpool.

The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice.

As our worksite is a part of the community, we’d love to see our employees participating in Days for Donation and logging at RideshareOnline.com to help reach the goal of 150,000 less drive alone days.

Instructions for logging your Days for Donation days can be found at WheelOptions.org. In the meantime, don’t forget to follow Days for Donation on Facebook and Twitter for more information.

(For the week of Feb. 1)

Dear ETC,
It’s time! Days for Donation has officially started.  Please insert your information in the highlighted areas below and forward to your employees. Don’t forget to erase this information.

If King, Pierce and Snohomish County collectively reach the goal 150,000 less drive-alone days during the month of February, $25,000 will be donated to local charities. The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice.

Ready, set, log for your community!

The 2016 Days for Donation campaign is here! Help King, Pierce and Snohomish Counties reach the regional goal of 150,000 days of driving less and $25,000 donated to local charities!

To participate and qualify for one of many prize drawings you need to:

  • Bicycle, share a ride, ride the bus or train, or walk to work or other destinations as many days as you can in February. You can also participate by compressing your work schedule or teleworking. <Delete this last sentence if your worksite does not allow compressed work schedules/telework.>
  • Log your commutes at com. Paper entry forms are available at <describe where your paper entry forms will be>.

Why use a smart commute option? This February, it benefits the community around you! Our partner Northwest Harvest, a nonprofit that helps feed the community, shared an inspiring story.

 “I was married for almost 15 years and thanks to community resources like the food bank I was able to escape a marriage littered with domestic violence and chronic infidelity. While I’m working through school in an effort to get my degree, the food bank has been instrumental in helping make sure that there is healthy food on the table for my children. No one wants to be in a situation when they are so needy they need to ask for food, but when that time came for me, the food bank was there. I am grateful for all the time and energy that your volunteers put in to provide this resource to the community. So it’s with much love and respect that I say, ‘Thank you.’”

The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice.

So, choose your own commute to save money, cut emissions and reduce congestion and bring the community closer to our regional goal of 150,000 days of driving less and $25,000 donated to local charities!

You can also “Like” Days for Donation on Facebook to stay up to date with the campaign progress.

For more information visit www.wheeloptions.org or contact me – your employee transportation coordinator – at <phone number> or <e-mail address>.

 (For the week of Feb. 8)

Love your commute and your community

Love is in the air, so why not love your commute as well? Celebrate Valentine’s Day by finding a commute option that you, your community and your wallet, love!

 

Opt for a smart commute option this February and help King, Pierce and Snohomish Counties reach the regional goal of 150,000 days of driving less and a total of $25,000 will be donated to Northwest Harvest-King County, United Way of Pierce County and United Way of Snohomish County.

 

The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice.

 

With Days for Donation, you’re going green AND giving back!

 

“My fiancé and I used [Edmonds] food bank today. We never like being handed things; we are too proud to take charity. But we are hurting right now for money. My freezer, my fridge, and my pantry all have food in them right now thanks to the United Methodist Church and all the many volunteers that help make it happen. Thank you, THANK YOU! You people are wonderful and have huge hearts. When I am able to work and I have my life back in order, I will be first in line to volunteer and give back. I can’t say thank you enough. Today took a lot of stress off my shoulders knowing that we’re going to be able to eat this week.”

Show your love for your community and get commuting! You can also “Like” Days for Donation on Facebook to stay up to date with the campaign progress.

For more information visit www.wheeloptions.org or contact me – your employee transportation coordinator – at <phone number> or <e-mail address>.
(For the week of Feb. 15) 150,000 days of driving less = $25,000. Are you in?

Days for Donation is still going strong, have you used a smart commute option yet?

You still have time to have your smart commute trips count toward our regional goal of 150,000 days of driving less and $25,000 donated to local charities in King, Pierce and Snohomish Counties. Go to RideShareOnline.com and record your commutes or stop by <describe where your paper forms will be> to pick up a paper entry form.

To participate and qualify for one of many prize drawings you need to:

  • Bicycle, share a ride, ride the bus or train, or walk to work as many days as you can in February. You can also participate by compressing your work schedule or teleworking. <Delete this last sentence if your worksite does not allow compressed work schedules/telework.>
  • Log your commutes at com. Paper entry forms are available at <describe where your paper entry forms will be>.

Feeling extra generous? Commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice!

One of our partners for Days for Donation, United Way of Snohomish County, is dedicated to helping community members of all ages.

“Beth emigrated from Ethiopia with her family several years ago, and wanted so badly to fit in and give back to her new community.

‘I felt so out of place, but I didn’t know where to start,’ Beth recalls.

When Beth learned about Youth United, she knew she was headed in the right direction.

‘Once I started volunteering with Youth United, I met friends and learned that every time I serve, I light up. Volunteering with Youth United gave me a place to belong. It gave me direction.’ says Beth.

United Way developed the Youth United program to give teens the opportunity to strengthen the community and become engaged in issues that matter to them.

Today, Beth continues to be active in her community and her high school, and dreams of attending Stanford Law in the future. As a lawyer, Beth wants to serve low-income clients and immigrants. Youth United connected Beth to her new community; a community she will continue to strengthen in the future.

For more information visit www.wheeloptions.org or contact me – your employee transportation coordinator – at <phone number> or <e-mail address>

(For the week of Feb. 22) Give back to your wallet and your community

Did you know United Way helps connect people with housing assistance, learning opportunities and job training? This month, your non-drive alone days count even more by equaling donations to United Way of Pierce County, United Way of Snohomish County and Northwest Harvest of Seattle!

If King, Pierce and Snohomish Counties collectively reach the goal 150,000 less drive-alone days during the month of February, $25,000 will be donated to local charities. Each day you ride transit, cycle, walk, carpool, vanpool, compress your schedule or telecommute will get the community closer to the regional goal. Log your commutes at RideShareOnline.com. Paper entry forms are available at <describe where your paper entry forms will be>.

The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice.

Meet Drew and Mike from United Way of Pierce County!  Donations from this campaign will help support early learning programs, as well as many other opportunities.

“Mike is a volunteer at a local Tacoma elementary school helping tutor young students with reading. Mike’s student Drew grew up living with just his dad, and had been really struggling staying on track with his reading.

One day, Mike and Drew were working on ‘ug’ words: slug, bug, hug… and drug. At the sound of the word drug, Drew immediately asked if they could skip that word. A few moments later, he went on to share that drugs were the reason that he couldn’t see hismom anymore.

‘This was a major ah-hah moment for me,’ Mike recalled. ‘I realized just how important this work really is. Giving kids like Drew great opportunities and the care needed to be successful in school.’

When Drew took his reading proficiency test, he passed and is now officially reading at grade level.”

 Your non-drive alone days matter.

 You can also “Like” Days for Donation on Facebook to stay up to date with the campaign progress.

For more information visit www.wheeloptions.org or contact me – your employee transportation coordinator – at <phone number> or <e-mail address>.

 (For the week of Feb. 29)

Leap over to wheeloptions.org & log your trips!

This is the final week of the 2016 Days for Donation campaign!  Log your eligible February trip days at www.wheeloptions.org or on your paper calendar by March 7, 2016 to have your days counted toward the regional goal of 150,000 non-drive alone trip days.

The extra generous commuters who log 12 or more days during the month of February could win the chance to have a $200 donation made in their name to the charity of their choice!

For more information visit www.wheeloptions.org or contact me – your employee transportation coordinator – at <phone number> or <e-mail address>.
(For the week of March 7)

Thank you Days for Donation Participants!

Thank you to everyone who participated in the Days for Donation campaign! If you discovered a new or better way of commuting to work, I would love to hear from you!

Everyone who tracked their February smart commute days on RideshareOnline.com contributed toward the regional goal of 150,000 days of driving less and will be entered in our company drawing for <prizes offered by your company>.

Those who logged 12 or more days in February will be entered into a regional-wide drawing to win the chance to have a $200 donation made in their name to the charity of their choice. Winners will be notified.

Stay in touch with Wheel Options through Facebook and Twitter!

Wheel Options — your trip, your way.

(On or after March 14) You commuted, you logged and you gave!

If you have a registered network in the Rideshare Online platform you can find information on how your company contributed to reducing your carbon output on the Wheel Options admin page: https://wheeloptions.icarpool.com/admin/en/login.aspx

 <000> employees here at <Company Name> participated in the Days for Donation campaign!  Together we eliminated <000> miles driven, gained health benefits and improved our air quality.

  • <000> pounds of carbon dioxide reduced
  • <000> pounds of hydrocarbons reduced
  • <000> pounds of carbon monoxide reduced

I’m pleased to announce that <prize winner’s name> won $200 to donate to the charity of their choice. Congratulations <prize winner’s name> and thanks again to everyone who went green and gave back this February!

For more information on Northwest Harvest, United Way of Pierce County or United Way of Snohomish County, please visit their websites.
Additional Ideas on how to Promote Days for Donation

Use and amend all or some of the below suggested promotional ideas to maximize your company’s participation in Days for Donation.

Campaign Kickoff

  • Get everyone’s attention on the first day of the campaign.
  • Using plain white paper, cover the main entrances of your worksite early on the morning of the first day of the Days for Donation campaign to create a high contrast backdrop for Days for Donation posters. Post pictures of Days for Donation participants on the white wall.
  • Greet employees as they enter the building for work with coffee and muffins.
  • Hand out Days for Donation and commuting materials.

“Carpool Day” Promotion

  • Designate a day during Days for Donation as “Carpool Day” for your company.
  • Remind your employees the week before and encourage them to sign up at RideshareOnline.com to find a partner.
  • Offer special incentives and prizes for anyone who carpools on “Carpool Day.”
  • Have a “Love Your Commute” themed special breakfast or lunch ready for your commuters.
  • Hold a contest for the most creative carpool.

Scavenger Hunt

  • Get everyone involved in the campaign.
  • Purchase small prizes – use prizes that could potentially be donated
  • Each day of the Days for Donation campaign, hide one of the prizes somewhere at your worksite.

Easy, Low-cost and No-Cost Promotions

  • Raffle a breakfast or lunch with the CEO to participants.
  • Hold a cookbook recipe contest. Ask employees to submit their favorite recipes. Compile the recipes into a cookbook and provide book copies as prizes.
  • Earn paid time off to volunteer at a local charity or community event.