Love Your Commute! 2018 Wheel Options!
ETC Welcome & Toolkit Overview
employeeetctoolkit

Dear Employee Transportation Coordinator—

Welcome to Wheel Options 2018!
This year, Wheel Options is encouraging employees to Love Your Commute! Whether they use or try transit, vanpool, carpool, bicycle, walk/run/roll, streetcar, walk-on ferry, work from home, compress their work week, or any combination of these Wheel Options modes—we want them to love it…and we want them to tell us why they love it! Wheel Options runs October 1 – 31!

Love Your COMMUTE Toolkit Contents
The resources below provide the pieces you’ll need to run a successful Wheel Options campaign. Feel free to contact your jurisdictional representative or your Wheel Options Chair if you have questions or if you need anything.

The toolkit includes:

  • Posters – can be double-sided, includes Spanish & English versions of each
  • Graphics – for social media/banners, et al
  • Paper calendaring form – pdf.
  • A tutorial on how to run a Wheel Options campaign.
  • Instructions and best practices for setting up and managing an employer network on www.WheelOptions.org (same management system as www.RideshareOnline.com).
  • Sample communication pieces – draft email content. Customize these emails to fit your worksite; highlighted portions need customization.
  • Love Your Commute! Spanish Text – Disfrute su viaje

Posters – These three pdfs include four posters each – two English, two Spanish.

For printing in office –
– 11X17 – LoveCommute_Generic_11x17_NoBleed
– 8.5X11 – LoveCommute_Generic_LetterSize_NoBleed LoveCommute_Generic_11x17_NoBleed

For print shop (w. bleeds/print marks) –
– LoveYourCommute-WheelOptions2018-POSTERS

OTHER version (some with customized logos and urls)

Online graphics –
       
     

Paper Calendaring FormPaperCalendar2018LoveYourCommuteWheelOptions

Zip Files

ETC Best Practices (PDFs)

Smart Rideshare Manual & Quick Instructions

 Toolkit E-mail Content

Use all or some of the email messages suggested below to maximize your company, transit agency, TMA or jurisdiction’s participation in Wheel Options. These templates include content to send out in your employee newsletter or network email list. Remember to customize the yellow highlighted text to update the links and to fit to your specific platform, jurisdiction, transit agency, or employer – this includes adding your website links and if you are offering additional rewards.

Pre-Promotion – week of Sept. 24
SUBJECT:
October is the time to LOVE YOUR COMMUTE with the Wheel Options promotion!

Wheel Options begins October 1! Leave the car at home or pick up carpool buddies during October and Love Your Commute! Complete and track at least six days of Wheel Options modes—that’s vanpooling, biking, walking, rolling, skateboarding, carpooling, taking transit, tele-commuting, compressing your work schedule or a combination of all these modes—and you will automatically be entered into a drawing for a chance to win some great rewards—including a $1,500 or $500 digital reward link and a host of $50 retail rewards!

Already with Wheel Options? Log-in and start tracking your trips in October. Paper entry forms are available at … (customize locations where your paper forms will be located <remove if not offering paper forms>) <Add any workplace rewards you will offer>

So Love Your Commute and track Wheel Options modes starting Oct. 1st! Grand and second prizes allow the winners to choose a reward the LOVE! The reward links (via a digital reward catalogue) allow winners to choose between more than eight-dozen top retail brands and non-profits—spending all the winnings on one brand, giving to charity or splitting it up amongst multiple—so winners get to choose the reward (or rewards) they love!

Questions? Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address> for assistance in planning your trip. All employees are encouraged to participate!

Show the love!  Starting in October, post a photo of you and the commute you love to the Wheel Options Facebook page for your chance to win a $25 weekly reward!

Promotion Begins – Week of October 1
SUBJECT:
Fall in LOVE with your commute during Wheel Options!

Wheel Options Love Your Commute promotion has officially begun! Fall is in the air…and it is time to fall in love with your commute and find the perfect pairing of Wheel Options commute modes! Try, mix-and-match, complete, and track at least six days of Wheel Options modes and you will be automatically entered in a drawing for the chance to win some great rewards—modes include vanpool, carpool, bus, train, light rail, streetcar, foot ferry, bicycling, walking, rolling, skateboarding, working from home or compressing your work week (e.g., four, 10-hour shifts in a week).

Rewards include a $1,500 & $500 digital reward – and a variety of $50 retail gift cards. <Insert workplace challenges/rewards/prizes> Top winners will get to choose a reward they love – digital reward links allow winners to choose between more than eight-dozen top retail brands and non-profits via an online catalog—spending all the winnings on one brand, giving to charity or splitting it up!

Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address> for assistance in finding a commute match made just for you or about our telework, compressed work and other carbon-free commuting options. All employees are encouraged to participate!

Washington commuters will also have the chance to win weekly rewards by posting snapshots of themselves on how they are loving their commute via their preferred, new or combined Wheel Options mode to the Wheel Options Facebook page.

Week of OCT 8
SUBJECT: Love Your Commute and get a breath of fresh air!

Romance is in the air when you fall in love with your commute! Look into carpooling and share the love of sharing the ride. Check out RideshareOnline.com to find potential perfect matches – and while you’re in there, be sure to calendar your saved and shared trips so you can be on your way to qualifying to win some great Wheel Options rewards including a $1,500 digital reward and other rewards.  <Insert workplace challenges/prizes>

Need to rideshare with four or more people? Vanpooling may be just your type. Not sure what a vanpool is, how to start or how to join one? Check out this informational vanpool video.

Want to share even more? Post a photo of your beloved Wheel Options commute to the Wheel Options Facebook page for your chance to win a $25 weekly gift code. Sharing is caring, right?

Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address> for assistance in planning your trip. All employees are encouraged to participate!

Week of October 15
SUBJECT:
 All you need is Love—and a Great Commute!

There’s no commute you can do that can’t be done. No commute you can sing about that can’t be sung. Find a commute you can love and learn how to play the game. It’s easy. All you need is…to fall in love with your commute!

Try combining Wheel Options modes such as biking and walking with transit. Most buses and trains are already equipped with bike racks to get you where you need to go! Not sure on how to load a bicycle onto a bus? <Watch this video or visit this page http://metro.kingcounty.gov/tops/bike/#how-to-load for a quick tutorial on how it’s done! – or try one of the practical bike lockers to keep your bike and gear safer>

Bicycling’s not your thing? Why not try walking to a bus stop or taking transit closer to your destination and walking the rest of the way? Remember to pack your rain gear, umbrella and a light!

We’re half-way into Wheel Options so remember to log at least six days of Wheel Options modes to be in the running for a chance to win great rewards. <Insert workplace challenges/rewards/prizes>

Want help finding the best route to walk or bike? Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address>. All employees are encouraged to participate!

Check us out on Facebook—Post a photo of your Wheel Options commute to the Wheel Options Facebook page for your chance to win a $25 weekly gift code. Sharing is caring, right?

Week of OCT 22
SUBJECT:
One week left to Love Your Commute—Try a New Mode Today!

Now is the time to try transit! Now is also the perfect time to post a photo of you showing and telling us why you Love Your Commute! Post the pix and your favorite Wheel Options mode on the Wheel Options Facebook page for the chance to win a weekly $25 gift code. <Insert workplace challenges/prizes>

The deadline for recording trips is Friday, Nov. 9, 2018.

Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address> for assistance in planning your trip and/or instructions on how to log your trips. All employees are encouraged to participate!

Week of October 29
SUBJECT: Wheel Options is ending but you can still LOVE YOUR COMMUTE—Track six days by Nov. 9 to enter!

While Wheel Options is coming to an end we hope you Love Your Commute. Please log all your Wheel Options trips by Friday, Nov. 9 – If you track at least six (6) days of Wheel Options commutes—walk, run, bicycle, skip, roll, skateboard, vanpool, carpool, take transit, telework or compress your work week – or any combination of them—you will be automatically entered to win great rewards including a $1,500 or $500 digital reward and more than a dozen $50 retail rewards cards!

Reward winners will be identified via a random drawing from the list of qualified commuters. Those who qualify have taken and recorded at least six days of Wheel Options Commute modes.

Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address> for assistance in planning your trip. All employees are encouraged to participate!

Week of November 5
Wheel Options Thanks You for Participating

SUBJECT: Wheel Options thanks you for your efforts to Love Your Commute and keep Washington greener!

Thank you so much for saving, sharing, tracking and loving your commute in October. Wheel Options appreciates you trying new trips and taking cars off the road.

More than ### of your fellow commuters participated in Wheel Options, preventing ###<insert Metrics> and saving ### <insert Metrics>

Wheel Options is brought to you by the Washington State Ridesharing Organization (WSRO) (http://www.wsro.net/) a statewide organization made up of transit, employer and jurisdictional volunteers who are dedicated to encouraging non-drive-alone trips to help reduce pollution and help smooth out traffic congestion.

And just because Wheel Options is over, doesn’t mean you can’t continue to Love Your Commute. Keep taking Wheel Options modes and you will feel the love by saving or sharing on commute trips while you are rewarding yourself by saving fuel, saving money, maintenance and wear and tear on your personal vehicle as well as helping build a community of transit, rideshare and active transportation lovers.

Contact me, your Employee Transportation Coordinator, at <phone number> or <e-mail address> for commute assistance!

 

English to Spanish translation text

English Content Spanish Content
Love Your Commute! Disfrute su viaje
Use a Wheel Options mode & track six days of commute trips during October to become eligible for great reward drawings including: $1500 GRAND REWARD • $500 SECOND REWARD • DOZENS OF RETAIL REWARD CARDS. Use uno de los modos de transporte de Wheel Options y tome notas de seis días de viajes durante el mes de octubre para participar en sorteos de premios que incluyen: UN PREMIO MAYOR DE $1500 • SEGUNDO LUGAR DE $500 • DOCENAS DE TARJETAS DE RECOMPENSA DE VARIOS COMERCIOS.
Love your commute and help improve air quality, smooth traffic flow and save time and money by reducing and sharing rides. Visit WheelOptions.org today! Disfrute su viaje y ayude a mejorar la calidad del aire, el flujo de tráfico y ahorrar tiempo y dinero al reducir y compartir viajes.

¡Visite ya WheelOptions.org!

*Wheel Options includes vanpool, carpool, public transportation, bicycle, walk, telecommute and compressed work week — or any combination of those modes! Any commute you would typically drive alone qualifies.

 

*Wheel Options incluye vanpool, viaje en un vehículo compartido, transporte público, bicicleta, caminar, trabajo desde casa y semana laboral comprimida – ¡o cualquier combinación de estos! Califica cualquier viaje que normalmente haría sola(o).
Track six days for a chance to win great rewards. Trips must be tracked at WheelOptions.org or any of our great partner sites — so feel free to keep logging into your local network; we’re all connected as part of one larger community. Toma notas de seis días para tener la oportunidad de ganar grandes premios. Los viajes se deben registrar en WheelOptions.org o en cualquiera de nuestros sitios asociados.

Love Your Commute! Contest Details
Wheel Options is encouraging employees around the state to love their commutes by saving, sharing and tracking saved/shared rides during October. Participants who live or work in Washington state and complete and log at least six days of Wheel Options commutes will be entered to win a host of great rewards. Rewards include a $1,500 or $500 digital reward link  or one of more than a dozen $50 retail gift cards. The top two winners may choose a reward they love, as the digital reward link allows winners to choose between more than eight-dozen top retail brands and non-profits in an online catalog—spending all the winnings on one brand, donating to charity or splitting it up amongst multiple options. You may also set up incentives and rewards to be won in your own network.

Employees will also have the chance to win weekly rewards by posting snapshots of themselves on how they are loving their commute via their preferred, new or combined Wheel Options mode to the Wheel Options Facebook page.

What Modes Qualify? Wheel Options commute modes include vanpool, carpool, bus, train, light rail, streetcar, foot ferry, bicycling, walking, rolling, skateboarding, working from home or compressing work weeks (e.g., four, 10-hour shifts in a week). Please visit our FAQs & Official Rules page for details.

How do Employees Enter?

1. Employees will need to register for a free account at www.wheeloptions.org (or one of a handful of partner sites) and log their trips on the online calendar—your employees may already be registered if they participated in Wheel Options or any of our partner sites last year. The deadline for recording trips is Friday, Nov. 9, 2018.

2. Encourage employees to start logging their non-single-occupancy-vehicle commutes on the calendar tracker. Any commute by a shared, saved or active mode counts—vanpool, carpool, bus, train, light rail, streetcar, foot ferry, bicycling, walking, rolling, skating, working from home or compressing your work week counts. Alternatively, you may provide employees the option to record trips on a paper Wheel Options entry forms that you will manage and log for them—there is a copy of this form for your use and distribution in the toolkit. The deadline for recording trips is Friday, Nov. 9, 2018, so if you have paper forms to input, please provide your employees an earlier deadline to turn forms in to you. 

Wheel Options — your trip, your way!